Virtual Judicial Board

No small part of operations, holding men accountable is still critical even now. Find our step-by-step guide on facilitating a virtual Judicial Board hearing and be fully prepared with example documentation, both found below. Additionally, we will also be publishing a live walkthrough of a virtual Judicial Board hearing in the coming weeks.

Start here with our easy-to-follow guide on setting up and effectively running your Judicial Board this semester.

Step 1

To maximize time, prior to operating a virtual judicial board meeting the sergeant-at-arms shall find the proper means to meet given the virtual environment. There are several platforms that can be utilized to meet this objective (Zoom, Microsoft Teams, Google Meet, GoToMeeting, Cisco WebEx, etc.). Throughout this example, we will utilize Zoom which leverages breakout rooms for the judicial board meeting.  

Step 2

Once the meeting space is established, the Sergeant-at-Arms shall send a Notice of Hearing, which outlines the complaint and/or violation. The notice shall be sent to the respondent and members of the judicial board, with a request to appear before the judicial board with at least 48 hours notice.  

  • Should the respondent be unable to attend the scheduled hearing, he must notify the sergeant-at-arms and request an alternative date and time 
  • The respondent has the right to accept responsibility for the allegation/complaint and waive his right to a hearing.  

A sample Notice of Complaint/Hearing can be found in the Supplemental Resources section of this document.  

Step 3

Once all the members of the judicial board are present and ample notice has been provided, the judicial board shall elect a chair of the board and a secretary to take minutes. The sergeant-at-arms will serve as a nonvoting member (except during a tie), and act as the lead facilitator for the hearing by maintaining decorum and fairness throughout.  

Prior to the hearing, the judicial board should review all reports, witness statements, and other pertinent information. The judicial board will have opportunities to ask questions and discuss the allegations throughout the meeting. 

Step 4

After reviewing all reports, witness statements, and other pertinent information. The judicial board hearing is now ready to convene. It is recommended that the sergeant-at-arms utilize Zoom’s breakout rooms to allow the respondent/complainant to wait before they are called upon the judicial board.  

https://support.zoom.us/hc/en-us/articles/206476313-managing-breakout-rooms 

Step 5

Follow the Judicial Board Hearing Agenda.

Step 6

Following the determination of responsibility, the sergeant-at-arms shall send notice of the outcome, notifying the respondent of the decision and any sanctions with details on date of completion requirements. A copy of this outcome shall be kept in the chapter’s book of precedence. 

Document NameLinkDate Updated
Step-by-Step GuideDownload8/17/2020
Judicial Board Hearing AgendaDownload8/17/2020
Example Notice of Outcome EmailDownload8/17/2020
Example Notice of Allegation EmailDownload8/17/2020